DOCUMENT 00020 - INVITATION TO BID – ROOFING REPLACEMENT PROJECT - 2022

Owner:             Highland Park Housing Commission

                        13725 John R.

                        Highland Park, Michigan  48203

Architect:         CLM Architects

                        5980 Greer Road

                        West Bloomfield, MI  48324-1004

                        Phone (248) 366-9444

The Highland Park Housing Commission requests sealed bid proposals for the Roofing Replacement Project – 2022; located in the City of Highland Park, owned by the Highland Park Housing Commission.  

Bid documents will be available on Tuesday, October 4, 2022; interested bidders may obtain bid documents via e-mail at no cost; to obtain bid proposal documents bidders shall e-mail CLM Architects LLC, clmarchitects@ameritech.net and request in writing to receive Roofing Replacement Project – 2022 Bid Proposal Documents.  A Pre-Bid Conference to be conducted at the Highland Park Housing Commission offices – 13725 John R at 11:00 a.m., Tuesday, October 11, 2022.  Paper copies of the Project Manual, Specifications and Drawings can be obtain for a non-refundable fee of $100.00 per set, to obtain paper copies interested bidders must request a set of the bid documents via e-mail to Mark L Cryderman clmarchitects@ameritech.net; the non-refundable fee must be received prior to receipt of the documents.

The work, in general, consist of: the removal & replacement of asphalt shingle roofing systems and a single-ply roofing system at six (6) homes/apartment building located in the City of Highland Park. Including but not limited to the removal and replacement of an existing asphalt shingle systems & single-ply roofing system exposing the roof deck; replacement of roof deck, aluminum clad rake & fascia, gutter & downspouts as indicated on the drawings/specifications; and other associated work items as noted on the drawings & within the specifications of the contract documents.

Bids will be received at the offices of the Housing Commission until 3:00 p.m. EDT, October 20, 2022, and will be publicly opened and read aloud at 3:05 p.m. the same day.  Bids received after 3:00 p.m., October 20, 2022, will be rejected in accordance with the Contract Documents and will be returned unopened to the Bidder. The Housing Commission reserves the right to accept any bids, to reject any or all bids, to waive irregularities and/or informalities in any bid and to make the award in any manner deemed in the best interest of the Housing Commission.

Bid Proposals shall be titled: 

Highland Park Housing Commission

Roofing Replacement Project – 2022

and be delivered to:     Highland Park Housing Commission

                                    3820 Richfield Rd.

                                    Highland Park, MI  48506

Bids must be submitted on forms furnished by the Housing Commission and shall be accompanied by a bid bond or certified check in the amount of five percent (5%) of the bid amount. Bidders shall comply with the Highland Park Housing Commission’s Section 3, MBE and WBE policy.

 

Highland Park Housing Commission is soliciting a management agent, per the attached RFP. HPHC RFP Management Agent 2022 rev 1 FINAL.pdf

Questions: submit any questions regarding the RFP no later than April 11, 2022, to recovery@highlandparkhc.org. 

Submission deadline: physical and electronic submissions are due no later than 4pm, April 15, 2022, in the format and manner described within the RFP. 

Contract term: One year, with one option year at the discretion of the HPHC. 

Effective date of contract: May 15, 2022 

Inkster (MI) Housing Commission

Job Description

Title: Maintenance Serviceperson III

Classification: Bargaining Unit

General Description: IHC’s Maintenance Serviceperson III is responsible for performing detailed maintenance and repair work required to maintain the units in a decent, safe and sanitary condition in all skilled categories (plumbing, electrical, drywall, carpentry and mechanical).

Reports to: Maintenance Supervisor

Supervises: This is a non-supervisory position

ESSENTIAL FUNCTIONS:

An employee in this class may be called upon to perform any and all of the tasks listed below. This list of examples does not include all of the tasks that the employee may be asked to perform.

• Performs a variety of skilled tasks involving carpentry; repairs or replaces shingles, doors, cabinets, window screens and windows, weather stripping, floors, gutters, tiles, installs locks, etc.

• Repairs, installs, and maintains all pipes, fittings, and fixtures of heating, cooling, water, and drainage systems according to specifications and plumbing codes.

• Performs painting duties as required.

• Performs minor electrical maintenance such as replacement of fixtures, outlets and wiring in accordance with local codes.

• Conducts self in a professional, polite, helpful, and respectful manner to all IHC tenants.

Maintenance Serviceperson III

• Has the ability to work with all systems, functions, etc, in all skilled areas.

• Performs other duties as assigned.

• Performs a variety of skilled tasks involving carpentry; repairs or replaces shingles, doors, cabinets, window screens and windows, weather stripping, floors, gutters, tiles, installs locks, etc.

• Repairs, installs, and maintains all pipes, fittings, and fixtures of heating, cooling, water, and drainage systems according to specifications and plumbing codes.

• Performs painting duties as required.

• Performs minor electrical maintenance such as replacement of fixtures, outlets and wiring in accordance with local codes.

• Conducts self in a professional, polite, helpful and respectful manner to all IHC tenants.

• Has the ability to work with all systems, functions, etc, in all skilled areas.

• Performs other duties as assigned.

PERFORMANCE STANDARDS:

The Maintenance Serviceperson III will be held to the following Performance Standards. Job performance under these standards will be factored into annual employee performance review.

• Meets quality standards established by the supervisor and in accordance with local codes for all work completed.

• Takes all appropriate safety precautions to avoid on-the-job accidents.

• Completes 95% of assigned priority 1-work orders within one day.

• Completes 85% of assigned priority 2 work orders within two days.

• Uses IHC tools, materials, and equipment efficiently, properly and safely.

• Properly prepares and submits 98% of job-related documents (work orders, time sheets, etc.) to the supervisor daily.

• Attendance reliable; leave does not exceed the amount permitted, and the employee has no unexcused absences from the job.

Maintenance Serviceperson III

QUALIFICATIONS:

Education: High school diploma or GED. Completion of one or more apprenticeships in the buildingtrades.

Experience: Three (3) to five (5) years work experience in maintenance.

KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of federal, state, and local building codes and ordinances.

• Ability to perform a variety of semi-skilled tasks assisting lower and higher level

maintenance employees in all skill areas.

• Ability to read, comprehend and analyze architectural drawings and schematics used

by the construction trade in the installation, maintenance, repair, and modification of

dwellings.

• Ability to relate well to residents, and staff, and contractors.

• Knowledge of maintenance procedures.

• Ability to perform preventative maintenance work.

Other Requirements:

• Must acknowledge and agree to maintain a drug-free workplace as a condition of employment with Inkster Housing Commission.

• Must possess a valid Michigan State driver’s license and an insurable driving record.

Physical Nature of the Position:

Position requires the following physical abilities:

• Ability to sit, stand and walk for extended periods.

• Ability to tolerate temperature extremes and variations.

• Ability to lift up to 50 lbs. with or without assistance.

• Ability to work on, in, around, over and under fixed equipment or machinery.

• Ability to use arms and hands in a full range of physical motion.

Maintenance Service person III

• Ability to manipulate heavy equipment, tools, and supplies, and to exert force up to 70lbs.

Position may be exposed to:

• Verbal abuse.

• Vision strain.

• Noise.

• Airborne particles.

• Odors.

• Pets and pesticides.

• Unsanitary conditions.

• Paint and solvents.

• Construction materials and debris.

Additional Information:

This is an at-will position, with no tenure vested. Continued employment is at the discretion of the hiring body of the

Commission and based upon employee performance and compliance with IHC policies and procedures.

ESSENTIAL FUNCTIONS:

An employee in this class may be called upon to perform any and all other tasks listed below.

This list of examples does not include all of the tasks, which the employee may be asked to perform.

Inkster (MI) Housing Commission

Job Description

Title:                                        Maintenance Supervisor

Classification:                         Non-Classified            

FLSA:                                       Exempt           

General Description:              IHC’s Maintenance Supervisor, under the direction of the Asset Manager(s) or designee, the incumbent of this position will beresponsible for processing work orders timely, data-entry, maintain inventory controls, prepare various monthly, quarterly and annual reports, coordinating and scheduling workflow for maintenance personnel, resolving routine and complex maintenance assignments, to include day to day work orders, follow up to complaints, and other maintenance-related duties as assigned.

Reports to:                               Asset Manager(s)

Supervises:                              This is a Supervisory Position

ESSENTIAL FUNCTIONS:

An employee in this class may be called upon to perform any and all other tasks listed below.

This list of examples does not include all of the tasks, which the employee may be asked to perform.

• Assists with the receiving and processing of work orders to ensure timely closing of all work orders
• Performs quality control on work done from maintenance staff
• Establish and oversee and effective maintenance program
• Inspect all properties of IHC, and prepare work order assignments from findings, while also overseeing the REAC process with Asset Managers
• Reconciles costs and purchases to the scopes assigned to contractors
• Assist management by identifying cost or inventory discrepancies and helps find solutions.
• Assist in preparing various monthly, quarterly, and annual reports as needed
• Completes other technical assignments in support of the maintenance department’s overall workload
• Effectively communicate and supervisor maintenance, grounds, and custodial staff
• Collaborates with Asset Manager in the selection of training new employees, acts on employee performance problems, implements discipline, etc.
• Answer telephone calls: takes and relays messages accurately, and promptly follow up to staff, colleagues, residents, and general public if required
• Approve or deny payment for work done on IHC properties by contractors, and oversee compliance with work according to local, state, and federal standards
• Order supplies and effectively manage an inventory of stock
• Teach, guide, and train staff
• Assign and attend to after hour call emergencies

PERFORMANCE STANDARDS:

The Maintenance Coordinator will be held to the following Performance Standards. Job Performance under these standards will be factored into annual employee performance review.

• Meets quality and performance standards established by the supervisor for all work completed.
• Pursues aggressive goals and works hard/smart to achieve them.
• Demonstrate knowledge of the organization and industry and aligns work with strategic goals.  
• Conveys a sense of urgency and brings issues to closure despite obstacles or opposition.
• Have general knowledge of housing operations and property maintenance relative to inventory management.
• Completes data entry of work orders and materials inventory in an accurate and timely manner each day so that data entry is not backlogged.
• Displays leadership skills
• Timely, clear and detailed communication to leadership team, maintenance staff and vendors
• Exhibits courtesy during the telephone and personal contact with IHC staff and the public.
• Reliable Attendance: Leave does not exceed the amount permitted and the employee has no unexcused absences from the job; the employee is available to work during non-business hours when the need arises.

QUALIFICATIONS:

• Education:          High School diploma or GED(Mandatory); some college or trade school (Preferred)
• Bachelor’s degree (highly advantageous)
• Experience:         Five (5) or more years of experience working in a maintenance position.
• Two years (2) years of experience as a supervisory.
•  (Mandatory) Experience working in a Subsidized property management environment
•  (Preferred) An equivalent combination of education and experience may be considered. 
• Must obtain a Maintenance Manager Certification, Commercial Applicator’s license for categories 10A5, Core, and 6C, or a Trained Pesticide Applicator within 18 months of employment. 
• Uniform Physical Condition Standards certification (Preferred)
  
  

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to prepare required spreadsheets and reports
• Prior experience and knowledge of REAC, UPCS inspection protocol
• Proven inventory management with ability to track and document supply usage
• Working knowledge of storeroom methods and procedures, including inventory recordkeeping and requisition, and purchasing procedures
• Ability to use tablets, desktop computers and standard office equipment for conducting duties efficiently
• Knowledge of Microsoft Excel and Word is preferred
• Excellent data input skills and familiarity with database software packages
• Ability to communicate ideas clearly, both orally and written
• Accuracy in data entry
• Great eye for detail
• Ability to read and comprehend data reports and procedures

OTHER REQUIREMENTS:

• Must acknowledge and agree to maintain a drug-free workplace as a condition of employment with Inkster Housing Commission.
• Must have valid license and insurance
• Must be able to pass MTAT (Maintenance Technician Aptitude Test) provided by employer prior to offer of employment
• Ability to work flexible hours

 Work Environment and Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations could be made to enable individuals with disabilities to perform the essential functions.

• Work will involve some physical exertion, such as lifting occasionally 50 lbs.
• Must be able to simultaneously sit and/or stand for up to eight hours at a time while preforming work duties including sitting, standing, reaching, grabbing, climbing, operating handheld tools and other machinery
• Must be able to travel to Inkster Housing Commission residential sites.
• Must be able to use fingers bilaterally and unilaterally to operate job-related equipment.
• Position generally may be experienced to a range of weather conditions, high noise level at times, and a potential hazardous environment with machinery, tools, chemicals, etc..
• Must be able to effectively delegate tasks.
• Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress due to deadlines and/or interactions with IHC stakeholders.

ADDITIONAL INFORMATION:

This is an at-will position, with no tenure vested.  Continued employment is at the discretion of the hiring body of the Inkster Housing Commission and based upon employee performance and compliance with Inkster Housing Commission’s policies and procedures.

Inkster Housing Commission reserves the right to change or alter this job description based on regulation changes and/or the business needs of the Commission.

Highland Park Housing Commission (HPHC) is seeking qualified bidders to respond to an RFP.  HPHC has a five-story low rise multifamily building two, with one a freight cab (also used by resident) and a resident-only smaller elevator cab, Hydraulic, Piston units.  These two elevators need a full modernization and related work.  Scope of work generally includes all electronics, updated code requirements, larger oil tank, oil cooler, and any additional typical materials and/or componentry based on current standards.  Davis-Bacon prevailing wages apply.

20220217-Highland Park Housing Commission Final Elevator Bid Package.pdf

Eastpointe Housing Commission (EHC) is seeking experienced candidates for the position of Low Rent Housing Administrator to manage 164 elderly/disabled one (1) bedroom apartments.

The preferred candidate must be knowledgeable of HUD regulations, procedures, and have a minimum of five (5) years of  housing experience. In addition, the candidate should possess strong written, verbal & organizational skills and have the ability to obtain a public housing manager (PHM) certification within 18 months of hire date.

Salary commensurate to experience and includes full benefit package. 

Interested parties should  submit a letter of interest and a resume to 

Eastpointe Housing Commission, 15701 E 9 Mile Road, Eastpointe, MI. 48021. Eastpointe Housing Commission is an EOE.

 

Deadline to submit is COB on Friday, January 14, 2022. 

 

REQUEST FOR QUALIFICATION

 for

Architect and Engineering Services for Public Housing Portfolio

The Highland Park Housing Commission (“HPHC”) requests qualifications from qualified architect and engineer firms on an as-needed basis through the use of Task Orders.  Each proposed team must demonstrate that it can provide Architecture and Engineering services including Architecture, Site and Land Planning, Structural Engineering, Mechanical Engineering, Electrical Engineering, Civil Engineering, Landscape Architecture, Cost Estimating and Construction Contract Administration. If the offeror does not provide all of the requested architectural and/or engineering services in-house, offerors are allowed to include sub-consultants as part of its team. The contract is expected to have an overall duration of up to two (2) years, which includes one (1) initial base year, and one (1), one-year extension option to be exercised at HPHC’s sole discretion.

Once an indefinite quantity task order contract has been established between the parties and HPHC identifies a need, the HPHC will prepare and request a scope of services, independent cost estimate of services and a request for Task Order Proposal from the firm. The firm will submit a detailed Task Order Fee Proposal usually within 5-10 calendar days as prescribed in the Request for Task Order Proposal to be issued by the HPHC, depending on the complexity of the scope of services. HPHC will review and negotiate the Not-To-Exceed Task Order Fee proposal (based on the original hourly rates established in the base contract) and come to an agreement with the firm. At this time the HPHC will issue a written Task Order Notice to Proceed identifying the Not-To-Exceed Task Order price and schedule.

The A/E Services may include, but not necessarily be limited to, the services set forth in Article A of the HUD Model Form of Agreement, HUD-51915 (See Attachment O) and as follows. Specific A/E services will be requested per task as needed in a Request for Task Order Proposal.  Additionally, the A/E may be requested to provide professional A/E Services specifically related to ADA and Section 504/Uniform Federal Accessibility Standards.

The objective of this Request for Proposals (RFP) is to solicit the specified Services and enter into a Contract with a qualified firm to provide these services to the HPHC, located at 13725 John R Street, Highland Park, MI 48203.

Obtaining the RFP: The Housing Commission will issue a public notice regarding the Request for Proposal and may also directly solicit proposals from known firms and/or individuals. To obtain the RFP package, please contact Bill Zarotny, Executive Direct of HPHC at (727)433-3221 or by email bzarotny@mhthousing.net. There will not be a cost for requesting a package.

Questions: Any questions or requests for further information or clarification must be directed to William Zarotny, Executive Direct of HPHC, in writing, either through US mail (please use certified mail) to; Highland Park Housing Commission, Attention William Zarotny, 13725 John R Street, Highland Park, MI 48203 or email (bzarotny@mhthousing.net) no later than 5:00pm EST, Friday, January 14, 20221.  Further, a virtual Teams call is scheduled for Friday, January 14, 2022 from Noon EST to 1:00pm EST.  Please email bzarotny@mhthousing to be sent in an invitation.

Submission Instructions and Deadline: All responses to this RFP, must be received via USPS Certified mail, overnight delivery services (UPS, Fed Ex, etc.) or hand delivered to the HPHC Central Office no later than noon local time, January 14, 2022 at the address below. Emailed or faxed submittals will not be accepted. Please submit (3) copies of the proposal. Each copy should be in a binder in tabbed form. Upon receipt of all proposals, HPHC reserves the right to make an award after evaluating each package according to qualifications and past experience. Section 3, Women and Minority-owned firms are strongly encouraged to submit a proposal.  If a Firm has submitted a quote in error, the original quote may be picked up and resubmitted before the submission deadline.

20211230 Highland Park Housing Commission AE RFQ Extended Final.pdf

 

Port Huron Housing Commission Seeks Deputy Director

The Port Huron Housing Commission is seeking a dynamic leader for the position of Deputy Director within their organization. The Port Huron Housing Commission provides 413 Public Housing Units and 578 HCV’s to families within our community. We also manage 3 other small Public Housing PHA’s and have two 501-c3 entities.

The Deputy Director reports to the Executive Director, supervises approximately 40 staff and helps provide oversight for a budget of $10 million. Primary responsibility is to lead, direct and provide oversight of core housing programs including Public Housing, Capital Fund, Section 8 HCV and the ROSS grant.

Requirements include a bachelor’s degree in Public Administration, Business Administration or Non-Profit Administration, plus a minimum of 3 years working with a governmental or non-profit agency and 2 years in a supervisory position. Candidates must have the ability to earn industry certificates as required.

Salary range is dependent upon education and experience. Benefit package includes retirement, health insurance, life insurance and paid time off.  All applicants must be a non-smoker and be able to pass both a drug test and criminal background check

First review of applications will occur on February 10^th, 2022. The position will remain open until filled.  Interested parties shall submit a letter of interest, a resume, salary requirements and any questions to: James A. Dewey, Executive Director at  jdewey@phhousing.org

The Eastpointe Housing Commission (EHC) is seeking experienced candidates for the position of Housing Choice Voucher Administrator to manage 171 Housing  Choice vouchers.

The preferred candidate must be knowledgeable of HUD regulations, procedures, and have a minimum of five (5) years of  housing experience. In addition, strong written, verbal & organizational skills are required.

Salary commensurate to experience and includes full benefit package.

Interested parties should  submit a letter of interest and a resume to

Eastpointe Housing Commission, 15701 E 9 Mile Road, Eastpointe, MI. 48021. Deadline to submit is COB Friday, November 5, 2021.

Eastpointe Housing Commission is an EOE.

The Eastpointe Housing Commission (EHC) is seeking qualified candidates for the position of Executive Director.  EHC  is a progressive, high performing, agency located at the northeast border of Detroit.  EHC  operates 164 elderly public housing units and administers 171 Housing Choice Vouchers.   The Executive Director is responsible for all aspects EHC operation and manages a staff of 5 full time employees.

The preferred candidate must be knowledgeable of HUD regulations, procedures, and have a minimum of five (5) years of  housing management experience.  In addition, strong written, verbal & organizational skills are required.

A Bachelor’s Degree in Business or Public Administration is preferred; however, consideration will be given to a candidate with a combination of housing skills & certifications and experience related to the multi-faceted duties required of an ED in a semi-small public housing agency.

The Candidate must also have the ability to obtain a Public Housing Manager (PHM)  Certification within  one (1) year of hire date.

Salary dependent on education & experience and includes a full benefit package.

Interested parties should  submit a letter of interest, a resume AND one (1) professional reference letter to : Eastpointe Housing Commission, 15701 E 9 Mile Road, Eastpointe, MI. 48021 no later than October 22, 2021. Eastpointe Housing Commission is an EOE.